City Secretary's Office

Official Records

The City Secretary's Office provides staff support to the City Council and manages the preservation of official records of the City of Highland Village in accordance with the Texas State Library and Archives Commission Records Retention Schedule. These types of records include, but are not limited to:
  • Minutes
  • Ordinances
  • Resolutions
  • Agendas
  • Election records


The City Secretary's Office also serves as the election administrator for municipal elections, and as such, coordinates and administers each regular and special municipal election.

Public Information Requests

As the records management officer, the City Secretary is responsible for providing documents requested under the Public Information Act.  In accordance with the Texas Public Information Act, all requests for public information must be made in writing to the designated mailing address, email addresses or official website as established by Resolution 2021-2926.

Other Responsibilities

Other areas of responsibility for the City Secretary's Office include:
  • Publicizing public hearings and notices
  • Preparing and assembling City Council agenda packets
  • Preparing minutes of all City Council meetings
  • Maintaining the City's Code of Ordinances
  • Coordinating applications and appointments of residents to various boards, commissions, and committees
  • Conducting oaths of office
  • Governing the City's corporate seal and attesting signatures of City officials on documents
  • Process and validate Texas Alcohol Beverage Commission (TABC) applications
  • Managing claims (liability) filed against the City
  • Preparing proclamations from the Mayor's Office
  • Providing assistance to all City departments