City Secretary

Official Records
The City Secretary's Office provides staff support to the City Council and manages the preservation of official records of the City of Highland Village in accordance with the Texas State Library and Archives Commission Records Retention Schedule. These types of records include, but are not limited to:
  • Minutes
  • Ordinances
  • Resolutions
  • Agendas
  • Election records
The City Secretary's Office also serves as the election administrator for municipal elections, and as such, coordinates and administers each regular and special municipal election.

Public Information
As the public information coordinator, the city secretary is responsible for providing documents requested under the Public Information Act.

Other Responsibilities
Others areas of responsibility for the City Secretary's Office include:
  • Publicizing public hearings and notices
  • Preparing City Council minutes
  • Maintaining the City's Code of Ordinances
  • Coordinating applications and appointments of citizens to various boards, commissions, and committees
  • Conducting oaths of office
  • Keeping the corporate seal of the City and countersigning and notarizing all contracts issued by the City
  • Reviewing, certifying, and executing Texas Alcohol Beverage Commission (TABC) applications
  • Managing claims (liability) filed against the City
  • Preparing proclamations from the Mayor's Office
  • Providing assistance to all City departments